Sovereign Harbour Yacht Club (SHYC)

Agenda

Sovereign Harbour Yacht Club Ltd

Sixth Annual General Meeting

Sunday 22 November 2008 at 1030hrs

1	Chairman’s Welcome
2	Apologies for absence
3	Approval of minutes from previous AGM; Sunday 23 November 2008
4	Matters arising
5	Report of the Commodore & Directors
6	Treasurer’s Report
7	Motions for voting
7.1	Adoption of Accounts The Financial Accounts for Sovereign Harbour Yacht Club Ltd for the year to 30 September 2009 be adopted as a true and fair view of the finances of Sovereign Harbour Yacht Club Ltd.
7.2	Appointment of Auditors That Humphrey & Co having offered themselves for election are hereby appointed Auditors for Sovereign Harbour Yacht Club Ltd for the period November 2009 until November 2010.
7.3.1	Include in the Articles of Association a new article 6.1a to reflect the offer of Life Membership a new membership category, ie that Ordinary Life Members being ordinary members who have taken the opportunity to purchase Life membership as offered by the Board of SHYC Ltd.
7.3.2	Include in the Articles of Association a new article 6.3a to reflect the offer of Life Membership a new membership category, ie that Social Life Members being social members who have taken the opportunity to purchase Life membership as offered by the Board of SHYC Ltd.
7.3.3	To amend the Articles of Association, Article 7 to reflect the additional membership category, ie that Honorary Life Members and Ordinary Life Members shall be entitled without payment of annual subscription to all rights and privileges of Ordinary members.
7.3.4	Include in the Articles of Association a new Article 7a to reflect the additional membership category of Ordinary Life Members, ie that Social Life Members shall be entitled without payment of annual subscription to all rights and privileges of Social members.
7.3.5	Amend those subsequent articles to reflect the inclusion of the additional membership of Ordinary Life Members a in line with existing Ordinary members, those being Article 8 Article 9 Article 13.1 Article 27.1 (f) Article 28.1 (b) Article 38 (c) Article 41 Article 41.3 Article 42.2 - 2 mentions Article 42.3 More specific details
7.4	Include in the Articles of Association a new Article 27.1 (g) as proposed and endorsed by members' that time be made available at the AGM to have the opportunity for Any Other Business if they so wish i.e. that To consider informally any other business for which no resolution has been submitted and in respect of which no resolution may be proposed or passed.
8	Election of Officers & Directors

Please note

Prior to the proposed amendments being voted on all paid up members for 2010 are entitled to attend but in accordance with Article 8, only Honorary Life Members, Ordinary Members and both partners of a Family membership shall be entitled to vote at any General Meeting of the Club.
The Financial Accounts for the year to 30 September 2009 will be posted at the Club from 13 November 2009 (Art.58). Copies will be available at the AGM.
The minutes of the previous AGM, 23 November 2008 are available on the website and also posted in the Club.
The start time is 1030hrs as the Debenture Holders’ AGM will be held following a short break after the Club’s AGM; this will be held in the same venue .

7.3.5

Detailed explanations of Agenda item 7.3.5 “Amend those subsequent articles to reflect the inclusion of the additional membership of category of Ordinary Life Members”

Those subsequent articles will reflect the inclusion as follows:

Article to be amended	The current Article reads	The amended Article will read
Article 8	Rights of Membership Only Honorary Life members, Ordinary Members and Family Members shall be entitled to vote at any General Meeting of the Club or to propose or second candidates for membership or of office.	Rights of Membership Only Honorary Life members, Ordinary Members, Ordinary Life Members and Family Members shall be entitled to vote at any General Meeting of the Club or to propose or second candidates for membership or of office.
Article 9	Rights of Membership Only Honorary Life Members, Ordinary Members and Family Members may be elected as Officers or Directors of the Club [or introduce guests to the Club]	Rights of Membership Only Honorary Life Members, Ordinary Members, Ordinary Life Members and Family Members may be elected as Officers or Directors of the Club [or introduce guests to the Club]
Article 13.1	Election of Members Every candidate for membership (except Honorary Members) shall be proposed and seconded by an Honorary Life Member, Ordinary Member or Family Member of the Club both of whom must be personally acquainted with the candidate.	Election of Members Every candidate for membership (except Honorary Members) shall be proposed and seconded by an Honorary Life Member, Ordinary Member, Ordinary Life Member or Family Member of the Club both of whom must be personally acquainted with the candidate.